Terms & limits · 12 November 2026 · existing subscription prices retained

Law Management Software terms and limits.

Law Management Software, with its Matter Team Workroom workspace, provides small-firm practice management, including reviewed fee invoices and recorded external settlement status. Your firm decides whether to accept an engagement, who may access each matter, the legal work, deadlines and retention decisions. It provides no generated legal advice, filing, inferred court deadlines, conflict clearance or client-money/trust accounting. It does not collect, hold, move or refund client money.

Free and Practice plans

Free: £0, two retained matters and 32 MiB of retained original documents per firm. Practice: £19.99/month or £199.90/year, no trial, 100 retained matters and 512 MiB per firm. Both support one owner and up to four other staff. Free supports five client portal accounts; Practice supports 200. Existing members and their matter scopes remain accessible after lapse; new admissions above the free limit need a verified Practice subscription. One account may create up to three firms. Invitations expire after seven days. A matter may contain 16 MiB of originals, 100 documents, up to 100 versions per document, 500 tasks, 1,000 notes, 1,000 retained reviews and 5,000 time entries, 5,000 expenses, 500 appointments and 200 retained invoice drafts per matter. Time/expense records support up to 99 corrections each; new grants support 2,000 history events per resource, with defensive revocation still available. Invoice histories support 1,000 ordinary events; defensive unsharing and settlement-record reversal remain available. Clients and contacts are each capped at 1,000 per firm. Files are TXT, PDF, PNG or JPEG, up to 4 MiB each. Images up to 6,000 pixels per side and 24 megapixels.

All archived matters and versions count. Limits are hard caps with visible errors; there are no automatic overage charges. Search is bounded to 100 matters, 500 versions and 32 MiB of text per request, returning a limit indicator. Large searches may need a narrower query or an export.

Subscriptions and lapse

A subscription is owned by the firm. Checkout must show the recurring price and terms before you continue. Cancel through the provider portal; verified paid access continues to the paid period end. Renewal and cancellation follow the provider record. If payment cannot be verified, new capacity falls back to the free allowance. Existing records remain readable and exportable; records are never silently deleted or reassigned. Existing purchased rights and contracts require preservation when the service moves origin.

Sharing and originals

Uploaded files are retained as original versions and downloaded as attachments. Current document grants apply to all retained versions. Staff can grant or revoke document, note and invoice access with a retained reason; originals remain unchanged. Future reads and exports recheck the grant, including after archive. Downloaded or imported copies cannot be recalled. A client can upload shared originals, add shared notes and complete their own assigned shared tasks. Internal contacts, time, expenses and audit events stay outside the client view. The service does not promise malware scanning; treat downloaded files according to your firm's security process.

Review and closure

Changes advance the matter revision. A current review, completed tasks/appointments and issued or voided invoice drafts are required to close an active matter. Outstanding balances or corrected invoice sources require a recorded financial follow-up acknowledgement. The owner can archive a closed matter and reopen when work resumes. History pages return 200 events at a time; exports identify the next cursor for older events. Review history records the reviewer and revision, rather than a legal approval or certification.

Fees, records and calendars

Invoice drafts require human review before issue. Seller particulars, tax treatment, supply dates, amounts and recipient details are the firm’s responsibility. VAT totals are entered explicitly; this service is not a VAT filing or certified accounting ledger. Issued amounts remain unchanged after source correction; append reasoned credits and settlement events. Payment/refund entries record events already completed externally and move no actual money. Printable HTML can be saved as PDF using the browser. Calendar exports are private snapshots. In-app reminders depend on the scheduled worker; optional browser alerts require opt-in/permission and an open app. No reminder email or background push is provided.

Service and support

The service is operated by Yolleg Ltd at lawmanagementsoftware.com. Prices are in GBP; checkout displays the total before a recurring subscription is accepted. A firm owner manages the subscription and can stop renewal through the Stripe cancellation portal. Contact support for billing corrections, refunds and retention or migration requests; statutory rights are unaffected. Account delivery and paid checkout open only after operator verification. Product support: [email protected].